Holiday requests that know what's already booked
Request, approve and track leave in the same place you plan the work, with a warning when time off clashes with bookings.
Approved by email, forgotten by Monday
Holiday requests arrive by email or in a message. Someone approves them, someone else adds them to a shared calendar, and the resourcing plan doesn’t hear about it at all.
So a designer gets booked onto a project for the week they’re away, and the gap only shows when the work doesn’t get done.
In Rofinery, leave is requested next to the work it affects, and approved leave comes straight off each person’s available hours.
From request to calendar in one place
Everyone involved sees the same information.
See the clashes before you ask
When someone requests time off, Rofinery shows the tasks, milestones and meetings already booked on those dates. Blackout dates and short notice are flagged before the request goes in.
Approvers who know what they're approving
Requests go to the right approver for each person. Approve with an optional note, or decline with a reason, and the person hears by email and in the app.
Allowances everyone can see
Set each person's allowance for the year. Staff see what they've used, what's pending and what's left, and admins see a summary for the team.
Leave that updates the plan
Approved leave, part days included, comes off available hours on the team calendar and in the capacity and utilisation reports.
The details that make leave simple
Built for how agencies actually take time off.
Full or part days
Book whole days, a date range, or part of a day by hours or start and finish times
Counted from real hours
Days are counted from each person's own working pattern, with bank holidays left out
Sick leave logged afterwards
Record sickness for past dates, without the clash and notice checks
Book for someone else
Admins can book any type of leave for a team member, past dates included
Leave types
Add, rename and reorder leave types. Annual leave is always there
Blackout dates
Block requests on busy dates, or just warn and ask for a note
Notice period
Set a minimum notice period. Short-notice requests are flagged and need a note
Who's on holiday
A month view shows annual leave across the whole team
Calendar feed
Subscribe to a team-wide feed of approved leave in your own calendar app
Already use BambooHR?
Connect BambooHR and it stays in charge. People book and approve leave there, and Rofinery shows their balances and booked leave, synced every 15 minutes.
Synced leave still comes off available hours on the team calendar and in the capacity report, so the plan stays right without anyone copying dates across.
Questions about time off
Team owners and admins can approve anyone. You can also give other people approval rights and choose whose requests they handle.
Yes. The person, their approver or an admin can cancel pending or approved leave, and the right people are told.
No. Once your bank holiday calendar is set up, those days are left out of the day count.
Leave is booked and approved in BambooHR, then synced into Rofinery, so the calendar and capacity figures stay right.
Plan the work around people's time off
Or see where approved leave goes next.