Know who's free before you say yes
See bookings, holidays and meetings for the whole team on one calendar, and check capacity before you agree a start date.
Three calendars and a guess
The resourcing spreadsheet says someone’s free next week. Their holiday is in a different calendar, and their meetings are in a third. So people get double-booked, and nobody finds out until Monday.
When a new project comes in, “can we take this on?” gets answered with a gut feeling.
Rofinery puts the work, the time off and the meetings on one calendar, built around each person’s own working hours.
Plan the team's time in one place
Built around the work that's already in your projects.
Book people onto real tasks
Book hours against a task and spread them across the days someone's free. Set bookings to repeat daily, weekly, fortnightly or monthly.
Drag work into the week
Move a booking to another day or person, or drag a project's tasks straight onto the calendar. If a day's already full, Rofinery checks with you before booking it.
Holidays and meetings come off the plan
Approved time off comes off each person's available hours. So do busy times from Google Calendar, once your team switches it on.
Check capacity weeks ahead
The capacity report compares allocated hours with available hours for each person, by week or month, looking forward. Click into a busy week to see the tasks behind it.
The details that keep the plan honest
Small things that stop the calendar drifting from reality.
Each person's hours
Admins set each person's working pattern day by day, and it can change from a set date
Week, month or custom
Look at a week, a work week, a month, or a custom range of up to 90 days
Filters
Filter by project, client, discipline or person, or jump straight to your own calendar
Team capacity
Daily totals and bars show booked, meeting and time-off hours for each person
Milestones and due dates
Project milestones and due dates show as markers on the calendar
Bank holidays
Add a bank holiday calendar and those days are left out of capacity and can't be booked
Blackout dates
Company-wide blackout dates show on the calendar too
Share a view
Copy a short link to the exact view and filters you're looking at
Freelancers
Freelancers get a read-only calendar showing just their own work
How resource planning connects
The calendar works from the same projects, leave and meetings as everything else.
Bookings are real tasks
Every booking points at a task in a project, not a free-text note
Leave comes straight in
Approved time off takes hours off the plan without anyone copying it across
Meetings from Google Calendar
Busy times from each person's calendar reduce their free hours
Utilisation
See how the planned time turned out
Questions about resource planning
Anyone with permission to edit projects. Everyone on the team can view the calendar, and freelancers only see their own work.
Yes. Add a bank holiday calendar in your scheduling settings. The England and Wales calendar is ready to use, or you can point it at another one.
Yes, once your team switches on Google Calendar and each person connects their account. Busy times come off their available hours.
Yes. Each person has their own working pattern, set day by day, so capacity reflects the hours they actually work.
Plan the work around the people you've got
Or read more about each part of resource planning.