Is the team busy on the right work?
See how much of each person's working time goes on billable client work, against the target you've set for them.
Busy isn't the same as billable
Everyone’s busy. The question is whether that time is going on work clients pay for, or on admin, internal projects and pitches.
Utilisation is the share of someone’s working time spent on billable client work. Rofinery works it out for each person, from the time they log and the hours they’re actually available.
Utilisation you can act on
Worked out fairly, person by person.
Billable time against working time
Utilisation is billable hours divided by working hours, and working hours already allow for approved time off and bank holidays.
A target for each person
Set a utilisation target for each person, because a designer and a director shouldn't share one. The report shows each person against theirs, with a weighted average for the team.
Where the rest of the time went
Expand a person to see their hours split into billable, non-billable, new business, admin and other projects, with their time off by type.
The details
How the figures are built.
Categories from project types
Hours are grouped by the project's type: client project, new business, admin or other
Filters
Narrow it by person, job title or discipline
Any period
Year to date to start with, or quarters, months, weeks and your own dates
Extra and missing hours
See extra hours requested and hours missing for each person
Bank holidays listed
Check which bank holidays were taken off working hours
CSV export
Download the figures to share or work on further
Questions about utilisation
Time on client projects that's billable and added to the timesheet. Client time marked non-billable doesn't count.
Yes. Set a target for each person in team settings or on their team member page.
Yes. Approved time off and bank holidays are taken out of working hours before utilisation is worked out.
Keep the team on billable work
Or see what sits alongside utilisation.